Municipal Authority

Meeting Minutes

*last updated 9/17/06*

February 22, 2006    April 4, 2006

February 22, 2006

The Titusville Municipal Authority met in Attorney Robert Felton’s Boardroom on February 22, 2006. Called to order at 5:15 PM.

In attendance were members Chris Fiely, Larry Kirkwood, Bill Lupher, Bill Webb, and Interim Board Solicitor Bob Felton. Guests included Mike Allyn and John Kookogey. Also present was Sharon Lemley as an interested citizen.

Larry Kirkwood was welcomed as a new member of the Authority and took the expired position previously held by Dennis Ledebur. Also noted was the resignation of Jim Roeder. Todd Johnson, a Titusville resident, who works in Erie, has applied to fulfill Roeder’s term.  We held the nomination & election of the 2006 Officers. They are as follows: Chairman: Chris Fiely (Lupher, Kirkwood), Vice Chairman: Bill Webb (Kirkwood, Lupher), Secretary: Todd Johnson (contingent on City Council’s appointment) (Kirkwood, Webb), Treasurer: Bill Lupher (Webb, Kirkwood), Assistant Secretary/Treasurer: Larry Kirkwood (Webb, Lupher): passed

The appointment for the 2006 Solicitor to be Robert J. Felton of Titusville, PA, was motioned by Lupher, seconded by Kirkwood, and passed.

The appointment for the 2006 Auditor to be Foulkrod & Associates of Edinboro, PA, was motioned by Webb, seconded by Lupher, and passed.

We scheduled the 2006 Meetings as listed: April 4, June 6, September 12, and November 7.

All meetings will be held at 7:00PM in Attorney Robert Felton’s Boardroom. It was decided that a one-time advertisement in The Titusville Herald in late March would be significant notice and would save in advertising dollars

We approved the minutes from the June 30, 2005 meeting. Webb motioned, Lupher seconded, passed.

We approved the Treasurer’s report of $13,631.57 in the Business Interest Checking Account as of 1/20/06 and $102,352.31 in the Business Money Savings Account as of 1/12/06. It was reported that the PennVest loan was at $429,072.03 as of 12/31/05 and is in Final Amortization. Webb motioned, Kirkwood seconded, passed. We paid bills of $41.07 to The Titusville Herald for legal ads, $35.33 to TASD for school taxes, $78.27 to City Treasurer for 2006 City Taxes, and $16.10 to Frederick Wagner for the 2006 County Taxes. Webb motioned, Lupher seconded, passed.

Under Old Business, we approved the 2004 Audit completed by Foulkrod. Lupher motioned, Webb seconded, passed (see attached). We also approved the 2005 & 2006 Budgets with an adjustment to account for professional fees. Motioned by Lupher, seconded by Webb, passed (see attached). We tabled the Water Easement Agreement from the Oil Creek Township, Crawford County Solicitor and Supervisors for Wal-Mart. Felton will follow-up.

Kookogey noted that the first project of the Authority was the installation of the Water Tanks at a cost of $2 million in 1962. We instructed Felton to get a copy of our lease agreement with the city, as we own the physical structures including the tanks, pipes, plant contents, etc. We are also here for the city not to exceed the debt liability.

Under New Business, we approved, by Resolution, the new account signatures (see attached). Webb motioned, Lupher seconded, passed. We will sign the signature cards at the April meeting. We also agreed to visit as a group the Water Plant, the Waste Water Treatment Plant and have a presentation by the Water Meter Reader as a field trip for the Authority members.

Adjournment was at 7:20.                                                   Respectfully submitted, Chris Fiely

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April 4, 2006

The Titusville Municipal Authority met in Attorney Robert Felton’s Boardroom on April 4, 2006. Called to order at 7:00 PM.

In attendance were members Chris Fiely, Todd Johnson, Larry Kirkwood, Bill Lupher, Bill Webb, and Board Solicitor Bob Felton. Also present was Mike Allyn and Sharon Lemley.

Todd Johnson was welcomed as a new member of the Authority and took the expired position previously held by of Jim Roeder.

We approved the amended minutes from the February 22, 2006 meeting. Lupher motioned, Webb seconded, passed.

We approved the Treasurer’s report of $13,638.55 in the Business Interest Checking Account as of 3/20/06 and $102,444.88 in the Business Money Savings Account as of 1/12/06. Webb motioned, Kirkwood seconded, passed. We approved the payment of $600 that was outstanding to Foulkrod and Associates for the 2004 Audit. Lupher motioned, Webb seconded, passed. We authorize that all routine reoccurring bills as budgeted be paid throughout 2006. Felton’s office will draft the checks and two of the officers will need to sign them. Webb motioned, Kirkwood seconded, passed. Discussion was held on the current bank accounts and the audit process. It is felt that we could be earning better interest on the Authority’s money. It was agreed that we advertise for a 3-Year Commitment from different independent auditors. We will set the criteria for awarding the audit bids.

With a number of questions concerning our bank accounts and discrepancies with the city, the April 4 meeting was recessed to April 27. Fiely was to research the Financials and Felton was to inquire to the city on ownership of equipment, current lease agreements, Wal-Mart Easement Agreement, etc. Webb stated that he has and will speak out about the questionable ownership.

The meeting was reconvened on April 27 at 7:00 PM starting under Old Business. We approved the 2006 Budget as revised. Lupher motioned, Webb seconded, passed. We will look forward to the 2005 Final Audit completed by Foulkrod at the next meeting. Felton received from the city a Wal-Mart Water Easement Agreement between Oil Creek Township, Crawford County and the Municipal Authority of the City of Titusville. Felton from the City received no other answers to the other inquires.

Under New Business, we approved, by Resolution, in the best interest of the Authority that we establish our own Employee Identification Number. Using that number, we will establish a new Money Market Account using the all of the current Checking Account funds, and transfer $100,000 from the current Savings Account into four $25,000 Certificates of Deposits into increments of 30-day, 60-day, 90-day, and 120-day with an automatic roll over and adding of interest. We will maintain the current savings account that uses the city’s EIN for the PennVest Loan not to disrupt any practices. On all accounts, all officers will be authorized signatures, with two signatures required. Webb motioned, Kirkwood seconded, passed.

Also approved was the application for PA-100 Sales Tax Exemption using the new EIN. Webb motioned, Kirkwood Seconded, passed. Fiely provided pictures of properties and a map that the Authority owns according to deeds found well organizing a file cabinet with our records in Felton’s office.

Tabled were the tours of the Water Plant and Waste Water Treatment Plant, as was the presentation by the Water Meter Reader for the Authority members. Members completed the State Ethics Survey.

Adjournment was at 8:00.                                                   Respectfully submitted, Chris Fiely

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