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 "Birthplace of the Oil Industry" "Tree City, USA" for 20 Consecutive Years 107 North Franklin Street ● Titusville, Pennsylvania ● (814) 827-5300 |
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City Manager *last updated 4/10/07*
January/February March/April May/June July August/September
1. “Right to Know” A request has been received and processed according to City ordinance. Public records have been made available to requestor for his review in the City Manager’s Office. 2. Snow Removal Procedures PW Director, Randy Nebel and I met with the TASD Superintendent and, bus transportation people to go over procedures followed for road maintenance. This was instituted as a result of a parent complaint received at the school, bus garage and City Hall regarding condition of a roadway here in Titusville. 3. Fire Negotiations Currently we are gathering for arbitration proceedings information requested by Rich Miller of Campbell, Beatty and Durrant (the city’s labor negotiator). 4. Single Application/ DCED Dean Fernsler of DCED and I spoke re: the City’s Phase II EIP requests. I am working on the single application with his guidance for the Citizen Survey/Community Visioning and Computer Security/ Computer Upgrades. I also provided him a faxed copy of our letter of Intent (fire feasibility), the letter send to Oil Creek COG re: the feasibility study (water and sewer) and an article published in the Herald following the meeting of Oil Creek Area COG. 5. Titusville Planning Commission At the request of the Chair, a letter was prepared and forwarded to Titusville Planning Commission providing further clarification regarding delineation of purpose and separation of duties in regards to testimony by the Chair at a Zoning Hearing Board on January 11, 2007. (Letters Attached). 6. Avian Task Force Sub-Committee meetings of the Community/ Public Relations and Workforce Planning/ Employee/Public Health have been conducted since the last quarterly meeting. See attached agenda and meeting notes. On February 6, 2007 I participated along with representatives of UPT and TASD in a web cast at TASD which was sponsored by the American Red Cross entitled “Pandemic Flu Public Information Series: Are You Prepared. All Task Force Steering Committee members were welcome. 7. Consent Order and Agreement A letter has been prepared by HMM and forwarded by the City to David Balog of DEP with a $500.00 processing fee (see attached). 8. Cable Franchise Renewal At the request of Ike Mutlu, a cc. of the draft document has been electronically 9. Wellhead Protection Committee The Committee met on Wednesday, January 17th at 3:00 PM in City Hall. Grant applications for the WREN program are being prepared in conjunction with Mike Reynolds of the TASD for expansion of the annual water resource program conducted at the Middle School each May. 10. ICMA Survey Completed and forwarded International City Management Association Survey: Leaders of the Core Better Communities survey (see attached). 11. Board of Health Prepared and mailed correspondence requested from the Board regarding Article 1103. 12. Storm Water Management Ordinance Requested review of storm water management ordinance in response to Altomyer land development project and fee request for review of documents submitted by applicant. 13. Industrial Pretreatment Program The Quarterly Report was prepared by HMM and submitted by the City for the 4th Quarter of 2006 (see attached).
Meetings for Month of January/February · January 3, 2007 Re-organization Meeting/ Board of Health · January 9, 2007 Avian Flu Task Force Steering Committee · January 9, 2007 Mtg. w/Sharon Home Rule Study Commission · January 11, 2007 Staff Meeting/ SALDO; Karen Clark/ Derrick · January 12, 2007 Staff Mtg./2007 Sidewalk Program; AFSCME Grievance · January 16, 2007 Mtg. Dan Grove/ AFSCME Grievance · January 18, 2007 Fire Negotiations · January 19, 2007 Staff Mtg./ 2007 Sidewalk Program · January 23, 2007 Mtg. Naomi Wescost/ Garden Club · January 24, 2006 Quarterly Wellhead Protection Committee Mtg.; Sub-committee meeting Avian Flu Task Force · January 25, 2007 Mtg. CHIC · January 26, 2007 Staff Mtg./ Readiness to Serve; TRA/ CDBG 2007 · January 29, 2007 Workshop/ Priority Goal 2007 · February 1 & 2, 2007 Penn Prime Board/ Quarterly Meeting · February 6, 2006 Web cast/ Pandemic Flu · February 7, 2007 Staff Mtg./ SRO Grant · February 8, 2007 Mtg. TASD/ winter snow maintenance · February 15, 2007 Web cast mtg./ CGI Communications
1. Wellhead Protection Committee- met on April 25th for the quarterly meeting. By laws for the Committee was adopted and you will find attached to your report.
2. Industrial Pretreatment Program – Quarterly Report was completed and submitted (see attached). Copy of report is available for inspection in the City Manager’s Office. 3. Landlord Task Force Committee Meeting- meetings continue to be conducted each Tuesday with the exception of May 15th, 2007 which was cancelled. Progress is being made. 4. Walking Tour- Phase II- Walk was conducted through all the phase II locations to determine best location for placement of signs and easement agreements are being prepared for three (3) of the ten (10) locations by the City Solicitor. 5. Grant Award DCNR /Burgess Recreation Center- meeting with DCNR regarding the planned improvements is scheduled for June 13th at 11:00 AM. 6. Dry Dam- a proposed meeting with the DEP, Bureau of Dams and Waterways is tentatively scheduled for Monday, June 25 at 5:30 PM for members of City Council. 7. CGI Communications- survey form complete and submitted (see attached). 8. Regional & Community Growth Impact Study- submitted to Brook Gabel an environmental impact questionnaire. Also submitting was the Titusville Planning Commission and Crawford County Planning. Meetings for Month of February/ March/ April · April 4, 2007 Interview(s) w/ applicants for position opening (Genesis Personnel Committee) · April 16, 2007 Fire Department Arbitration Hearing/ United Way Mtg. · April 17, 2007 Mtg. w/ resident re: Police Dept./ Landlord task Force · April 18, 2007 Mtg. Walking Tour Com./ Avian Flu Task Force · April 24, 2007 Sub-Committee CHIC/ Mtg. TASD · April 25, 2007 Mtg. Nebel- Allyn re: Conti/ Wellhead Pro. Com. · May 8, 2007 Doug Hill- DEP/ Landlord Task Force · May 15, 2007 Mtg. w/ Phi Scrimenti and Deb Thompson of Strategy Solutions · May 24, 2007 CHIC / Genesis Board Mtg.
1. Wellhead Protection Committee- quarterly meeting is July 18, 2007. Public is welcome. The Annual Drinking Water Quality Report has been mailed out to all consumers. (See attached news release). 2. Industrial Pretreatment Program – New streamlining regulations promulgated by the U.S. Environmental Protection Agency require the City of Titusville to evaluate each of the industrial user facilities for the potential for slug discharges to the City’s sewer system. A letter has gone out to Farley’s, Horne Textile, and Titusville Dairy as it pertains to the City of Titusville’s Industrial Pretreatment Program. A “Slug” or “Slug Load” is defined as “any discharge of a non-routine, episodic nature, or at a flow rate or concentration that would cause a violation of the prohibited discharge standards either set forth in the City’s Pretreatment Ordinance 2012 or promulgated by federal or state agencies.” The City has sent a letter with recommended changes to its Ordinance for approval by EPA prior to bringing to City Council for their approval also. 3. Landlord Task Force Committee Meeting- on City Council’s agenda this evening is a request to further study and evaluate the water rate structure for the City as a result of our meetings. The Committee is looking for a fair and equitable way to address consumer rates and has asked that Gannett Fleming provide an analysis of the current meter system vs. an EDU type system. 4. Walking Tour- Phase II- signed easement agreements have been prepared and executed by three (3) of the ten (10) new locations. Kim Harris has been named the new Project Director by ORA as Joyce Milberg is on a leave of absence. A meeting will be conducted in the near future to revise our timeline for the Project. The sidewalks in front of the Ida Tarbell Home will be included in the replacement program through the stewardship of the new owners Oil Region Alliance. Mike Henderson (ORA) has been named the Project Manager for the restoration of the Tarbell Home. 5. Grant Award DCNR /Burgess Recreation Center- attended a meeting with DCNR representatives regarding the planned improvements to the Recreation Center. Playground has been completed and a ribbon cutting ceremony is being planned for July 12th by the Leisure Service Director. The playground was featured in a recent Erie Neighborhood edition. 6. Dry Dam- a meeting with the DEP, Bureau of Dams and Waterways was conducted on July 2, 2007. Follow-up meeting is planned for end of July. I completed and filed 3rd quarter hazard mitigation report for PEMA regarding the status of the Project. A meeting for the public re: the Project will be scheduled for sometime later this month. DEP Officials will be at the meeting to discuss the Project and update everyone on the status. An announcement of the meeting date and time will be forthcoming once the details are confirmed.
8. Titusville Downtown Signal Improvement Project- meeting of the Stakeholders has been set for Thursday, July 19 at 9:30 AM in City Hall Council Chambers. SAI Consulting Engineers and Penn Dot will meet with area Stakeholders to discuss the preliminary design. If all goes according to plan new signals could be up and running by September 2008.
10. Community Survey and Visioning- surveys have been completed with 300 persons receiving calls. Eight Stakeholder meetings have been set up in the month of July and invitations to attend have been mailed. There will probably be ten when all planning is complete. A schedule of those which the public can attend also will be published. The next Steering Committee meeting for the Project is set for August 14, 2007. 11. Pandemic Exercise- Titusville Area Hospital along with all hospitals across PA participated in a week long pandemic training from June 25-29th. The City Departments Heads and the Avian Flu Task Force were also involved in the notification. Key Departments such as Fire, Police and PW kept a log of the events and will be taking this information back to the Avian Flu Task Force. The next meeting of the Steering Committee for the Task Force is July 11, 2007 at 5:00 PM. 12. Pension Consulting Services- at a special meeting of the police and fire pension committees the firm of Morrison Fiduciary Advisors, Inc. were engaged to provide a review of the Investment Policy Statements, investment asses allocation, historical investment performance, securities trading practices, vendor fee schedules, safe keeping of fund assets, payment of retiree benefits, general administrative matters, actuarial evaluations and any other matters deemed to be important to prudent management of each Plan. This is one of the priority projects identified by the City Council to be completed this year in light of the growing financial condition of the City and the under fundedness of the police and fire plans. 13. Close out of CO & A w/ DEP- the City’s PW Director received a letter dated June 19, 2007 from Christine S. Nagy following an inspection at the WWTP. A meeting between DEP and the City’s new Engineer’s (Gannett Fleming) will be scheduled after July 13th, 2007 to discuss the open ended items that need to be completed before release of the City’s new NPDES permit (see attached).
Meetings for Month of May/ June · May 30 and 31, 2007 Penn Prime Quarterly Meeting · June 1, 2007 Strategy Solutions · June 6, 2007 NIM’s Training · June 7, 2007 CGI Communications · June 11, 2007 Venango county Planning Commission · June 12, 2007 Dick Shaffer · June 13, 2007 Police Pension Meeting/ DCNR Burgess · June 15, 2007 Clickett · June 19, 2007 Gannett Fleming/ Jack Rae · June 21-23 PLCM Conference · June 26, 2007 Sam Ridgeway/ Strategy solutions/ Land Lord Task Force · June 28, 2007 CHIC · June 29, 2007 Strategy Solutions
6. Community Survey and Visioning- Eight Stakeholder meetings were set up in the month of July and invitations to attend were mailed. A State of the City power point presentation and other hand-outs were prepared by the City Manager and Finance Director for presentation at each meeting. Public was invited to attend six of the eight meetings. Meetings were well attended and the Herald covered at least two of the public meetings in the news paper. The next Steering Committee meeting for the Project is set for August 14, 2007 (see attached agenda). A final report is expected by end of September or very beginning of October.
7. Pandemic Exercise- The meeting of the Steering Committee for the Task Force was conducted on July 11, 2007 at 5:00 PM. Since the meeting displays have been set up at the Safety Fair at Robert’s Grove and one is planned for Oil Festival. A full time display has been placed in Carpenter’s Corner front window. A front page article was run by the Titusville Herald re: Emergency Preparedness.
8. Pension Consulting Services- This is one of the priority projects identified by the City Council to be completed this year in light of the growing financial condition of the City and the under-fundedness of the police and fire plans. Information gathering is taking place with a report expected by mid-September.
9. Close out of CO & A w/ DEP- A letter to the City from Christine Nagy was received on July 1, 2007 outlining outstanding issues that DEP still has with the City’s project. A meeting with DEP, the City and Gannett Fleming (GF) set up for later this month. Specifications for the installation of the back flow preventor is being designed by GF.
10. Performance Grant/ City Recycling- a letter has gone out from the City to area businesses to gather information for DEP performance grant application. Last year, collection of glass bottles significantly increased due to the addition of a glass recycling dumpster at the public works garage. Many clubs, specifically the VFW, PNA, American Legion and others, have deposited their glass bottles in the dumpster. We wish to thank them for their efforts to recycle. Also available at the public works garage is a cardboard recycling bin. If you have any questions or comments, please feel free to contact the Finance director at (814) 827-5300, ext. 310 or 309.
11. Cursory Review of Water Rate Study- Gannett Fleming received authorization at the July 07 meeting of City Council to review the Water Rate Study completed in November of 2006 performed by Malcolm Pirnie in order to make a recommendation for a rate basis i.e. meter size vs. edu system. A report to the City is nearly complete and will be forwarded later this week. This is the result of a recommendation from the Landlord Task Force that was appointed in May 2007 to study and recommend a fair system for water rate and cost distribution.
12. EADS Request- the City Engineers (Gannett Fleming, GF) received a request from the EADS Engineering Group which represents Cherrytree Twp., Venango County. They are in the process of developing an Act 537 Sewage Facilities Plan for a defined area of Cherrytree. As a part of the Plan they are examining the option of collecting sanitary sewage from the area north of the City and conveying to the City of Titusville through the City’s collection and treatment system. It includes approximately 140 homes with the potential growth in the future of 100 more customers. I have requested a cost estimate from GF in order to prepare the information they have requested and will bring to City Council for their approval next month.
Meetings July 1- August 10 July 1, 2007 DEP/ Dry Dam July 6, 2007 Strategy Solutions/ Visioning July 10, 2007 Stakeholder Mtg.(Rotary)/ Stakeholder Mtg. (Housing Auth). July 11, 2007 Stakeholder Mtg. (Airport, Shadetree)/ Avian Flus Task Force Mtg. July 12, 2007 Burgess Grand opening Playground/ Mtg July 13, 2007 Stakeholder Mtg. (Senior Center) July 16, 2007 Stakeholder Mtg. (TRA, TRI, Chamber) July 19, 2007 Downtown Traffic Signal Imp. Mtg July 20, 2007 Mtg. Don Morris/TRA July 23, 2007 Stakeholder Mtg. (YWCA) July 24, 2007 Stakeholder Mtg. (UPT) July 25, 2007 WPC Quarterly Mtg. July 26, 2007 Police Pension Mtg./ Grand Opening Ida Tarbell House July 27, 2007 Cable TV Com. Mtg. July 30, 2007 Mtg. Southwick/ Dam Project and Special Mtg. DEP Flood Control Project August 1, 2007 Mtg. Mike Allyn/ UPT Meet Chamber Director August 2, 2007 Staff Mtg./ Burgess August 6, 2007 Photo/ Presbyterian Church August 7, 2007 Walking Tour Committee Mtg. August 8, 2007 Mtg. TASD, City and Leisures (Complex Maintenance/ Herald Office Mtg. w/ Mike Sample and Mayor Sanford August 10, 2007 Strategy Solutions/ conference call
1. Wellhead Protection Committee- in response to a notice of a Conditional Use Application for Salvage Direct in OC Twp. To allow for the operation of a salvage yard in the Wellhead Protection Area with a two day notice, the following memo was prepared and sent be the WPC to the OC Twp. Wellhead Protection representative: TO: Bob Morris FROM: Titusville Wellhead Protection Committee RE: Conditional Use Hearing/ Zone II Wellhead Protection Area
8/16/07
The following are questions that members of the WPC request that you ask this evening at the meeting in regards to the proposed operations:
1. What condition will these units be in upon arrival?
2. What is the expected length of time they will be stored there?
3. Are there any restrictions on the type(s) and/or the previous use of these vehicles and equipment?
4. Is there any government agency responsible for monitoring/ identifying hazardous chemicals that may be residual on these components/ vehicles?
5. Does the company have an emergency response plan in the event of possible spills to the water table/ capture zone;
6. Are there restrictions in place for the composition of items brought to the site, and will there be restrictions placed on expansion of the number or types of items?
7. What guarantees/ bonds / insurances will be in place by the company to guarantee that there is nothing leaking from the vehicles;
8. How extensive will processing be on site or will they be processed elsewhere.
These are items that need to be answered in detail and the PW Director, City Engineer and Water Operator would like time to review the answers before conditional use is granted if possible.
This is our water supply and there is extreme potential for interruption either short or long term.
4. Walking Tour- Phase II- a meeting to review sign text and graphics was conducted on September 11 with the sub-committee and Kim Harris Project Director. A new time schedule for implementation of the Phase II Project will be developed and forwarded to the Committee from Kim Harris due to delays. However, we will remain on task for a Spring 2008 completion.
6. Community Survey and Visioning- A meeting of the Steering Committee was held on August 14, 2007 and a meeting of the sub-committees for the Project on September 18th. Five sub-committees have been identified to continue the work identified from the process. A final report is expected by end of September or very beginning of October. 7. Pandemic Exercise- work of the Steering Committee for the Task Force continues. A letter has been sent through the TASD for all school age children (see attached). A full time display has been placed in Carpenter’s Corner front window and a second may be placed at Benson Library. The next meeting is set for November. 8. Close out of CO & A w/ DEP- A letter to the City from Christina Nagy was received on July 1, 2007 outlining outstanding issues that DEP still has with the City’s project. A meeting with DEP, the City and Gannett Fleming (GF) was conducted on September 13, 2007. A Plan will be prepared by GF to address outstanding concerns and submitted to DEP for their approval. 9. Cursory Review of Water Rate Study- Gannett Fleming has submitted a progress report to the City for the work authorization at the July 07 meeting of City Council for review of the Water Rate Study completed in November of 2006 performed by Malcolm Pirnie. A review by Staff and GF has not yet been conducted.
11. Cable Franchise Renewal- the City has turned over negotiations of the new franchise agreement to Cohen Law Group. Cohen Law Group is provided as a member service through the Pennsylvania League of Cities and Municipalities (PLCM) and recently completed the negotiations for the City of Meadville. The Cohen Telecommunications Law Group recognizes that rapid advances in telecommunications are creating both challenges and opportunities for municipal governments. The Group focuses exclusively on these matters, providing specialized counsel on all issues governed by federal law and new technologies. Specifically, the firm works with municipalities regarding cable franchise agreements, renewal negotiations and compliance review, cable rate regulation, and the preparation of cellular tower and rights-of-way ordinances. The Cohen Telecommunications Group has represented nearly one hundred municipal clients in negotiations with cable companies and telecommunications providers.
Meetings August 11- September 18th 2007
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